M4DT-SIM 2020 Workshop
MS Teams OnlineDate
14th, 15th and 16th of July 2020.
Language
Presentations and discussion will be held in English
Background
This workshop was originally planned by SIM, INTI and PTB as a 3-day face-to-face workshop to be held in Buenos Aires, Argentine in June 2020. All in all, 24 hours of workshop. Because of the COVID-19 pandemic, we must adapt the workshop to a virtual mode, as so many other activities and processes of our life. Now, an organizer group was conformed, and they are inviting you to participate in the Workshop on a virtual mode.
Participants and Registration
Recognizing and making use of the advantages of the virtual mode of the meeting, we invite all interested representatives from your NMI to register and participate in this Workshop in this page
In case, we receive a high number of registrations, we will need to differentiate between “Active participants” and “Observer participants”. Generally speaking, all participants will be able to participate in all sessions and will be able to see and hear everything. “Active participants” will additionally be able and be asked to contribute, communicate and interact with other “active participants”.
In case, we need to differentiate participants, we will approach each NMI based on the registrations received, to take the decision who will participate as an “active participant” and who will do it as a “Observer participant”. At least one representative from each NMI will participate as an “active participant”. For more information, please read the consideration below "The rationale and differences between active and Observer participants”.
The workshop methodology
In order to have a successful workshop and considering the fact, that videoconferences in plenary session with duration of more than 3 hours are demotivating and tedious and therefore less productive, we organize the work on the 5 topics, based on synchronic (exchange and presentation of conclusions) and asynchronous (video watching and working group) activities:
| What? | How? | When? |
|---|---|---|
|
Step 1:
The input |
The main input will be provided by short videos | During the week from Monday 6th to Friday 10th July you will have the opportunity to watch the videos related to the 5 topics and will be asked to provide feedback on them. |
|
Step 2:
The Exchange in plenary |
The exchange will start with your questions and feedback to the videos and will be facilitated by a main expert for the topic. | During the first (14th July) and second day (15th July) in our plenary sessions, we will have 1 hour of exchange for each topic. |
|
Step 3:
Analysis of the situation and development of options Working Groups |
In small Working Groups (6 – 10 participants) we will analyze the situation and develop options based on the Innovators’ Compass methodology | During the first (14th July) and second day (15th July) in the working group sessions, we will have up to two hours for each topic. The first 4 topics will be treated in parallel sessions so that participants will have to decide in which group to participate. |
|
Step 4:
Presentation of Working Groups results to the plenary |
The presentation will be performed by one Working Group member and facilitated by the main expert for the topic. | During the third day (16thJuly) in our plenary we will have 20 minutes presentation for each topic. |
A technical description of the modules
The synchronic and central module are the videoconferences with all participants that will take part Tuesday 14th July, As an input, colleagues are preparing short videos (up to 15 min) where they present their experiences on one of the 5 topics the Workshop is focusing on. Participants will be asked to view the videos and comment and ask questions in written form on the workshop platform the week before the Workshop. This is a crucial preparation of your participation in the workshop.
For this asynchronous activity, please reserve approximately 6 hours during the week from 6th to 10th July, 2020
In case, you want to elaborate and present your own experience and input through a video, please approach Hugo Gasca
hgasca@cenam.mx, Francisco Flamenco fflamenc@cenam.mx or Alexis Valqui alexis.valqui@gmail.com
The synchronic and central module are the videoconferences with all participants that will take part Tuesday 14th July, Wednesday 15th July and Thursday 16th July 2020 in the morning/midday from 14:00 to 17:00 UTC. As an option, the week before, connection and software test possibilities are offered.
For deeper exchange, development of ideas based on the Innovator’ s compass and analysis of the situation and developing options, you will have the opportunity to meet in small Working Groups (6 to 10 colleagues) during the afternoon of the first and second day. For each topic you are interested to engaged in the WG, you have to foresee and reserve two additional hours
Schedule
The week before the Workshop: 6th to 10th July 2020
|
Time (UTC) |
Monday |
Tuesday |
Wednesday |
Tuesday |
Friday |
|
14:00 |
MS Teams connection test (optional) |
|
Introduction to Mural (optional) |
|
|
|
24 hours |
Self-organized video watching and feedback (asynchronous) |
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The Workshop agenda 14th to 16th July 2020
|
Time (UTC) |
Tuesday, 14th |
Wednesday, 15th |
Thursday, 16th |
||
|
13:30 |
Connecting to MS Teams |
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|
14:00 |
Welcome and introduction |
Plenary Questions and Exchange |
Presentation of results of WGs |
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|
15:00 |
Plenary Questions and Exchange |
Plenary Metrology for industry 4.0 Questions and Exchange |
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|
16:00 |
Plenary
Questions and Exchange |
Plenary NMI’s digital transformation strategy Questions and Exchange |
Final conclusions |
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|
17:00 |
Free time |
Free time |
Free time |
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|
18:00 |
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|
19:00 |
WGs: Automation of laboratory processes |
WGs: Digitalization in legal metrology |
WGs NMI’s digital transformation |
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|
20:00 |
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|
21:00 |
Free time |
WGs Digital Calibration Certificate |
WGs Metrology for industry 4.0 |
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|
22:00 |
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Virtual Tools that will be used:
The following tools will be used during the workshop:
-
Workshop platform:
Participants are requested to register through the Workshop platform. With this registration you will be able to enter the Workshop platform during all the process. Through the platform, you will get access to the information, documents and links you need to enter the other software used. -
Videoconference:
For the Videoconference we will use MS Teams. Active participants are asked to install the MS Teams application (free version available) and will be registered as members for the dedicated MS Team. Observer participants could use the weblink or if they want, install the MS Teams application, too. -
Videos:
Videos will be presented in the YouTube format. No registration needed. -
Virtual collaboration:
For the virtual collaboration the “Mural” software will be used by the active participants. To use it, participants will not require registration. -
Standard communication:
Before the workshop the standard communication will be via e-Mail. The week before and the week during the workshop the communication will be mainly through the Workshop platform, MS Teams and/or Mural. -
Communication back-up:
Our communication back-up will be through WhatsApp. Active participants will be requested to provide their WhastApp number.
Introduction and test of the virtual tools
For the introduction to MS Teams and Mural a test session of 1 hour each will be offered the week before the workshop. The aim is not to lose time of the synchronic sessions because of connection and/or software initiation issues.
Nevertheless, you can learn more about this software from now, visiting or viewing the following:
- Join a meeting in Teams: https://support.office.com/en-us/article/join-a-meeting-in-teams-1613bb53-f3fa-431e-85a9-d6a91e3468c9
- MS Teams HW requirements: https://docs.microsoft.com/es-es/microsoftteams/hardware-requirements-for-the-teams-app
- What is MURAL? https://www.youtube.com/watch?v=6DLMIzwhAp4
- How to Mural? https://www.youtube.com/watch?v=o0946e6barQ
The rationale and difference between active and Observer participants
The main idea of the workshop is to allow in a virtual environment a real exchange between participants. As in the face to face mode also in the virtual mode an effective and efficient exchange is only possible if the group involved is not too large. Therefore, in case there is a high number of registrations, we have to limit the number of “active participants”. The “active participant” will be able and asked to communicate, contribute and interact with all other active participants during the plenary and working group sessions. Remember, all discussions and presentations will be done in English.
But in comparison to the face to face mode, in the virtual mode we are able to create an additional category of participants. We offer this option to allow more interested NMI’s colleagues to take part and make use of the workshop. These “Observer participants” will be able to see and hear everything that takes place during the workshop, including the prepared videos, but could not intervene, contribute or interact directly.
At the moment, we are not limiting the total number of participants from each NMI. We will be able to manage up to a total of 200 participants. In the unexpected case, that more than 200 participants are registered, then we will need to limit the number of participants for each NMI to not supersede the total of 200 participants.
Contact:
For more informations please approach to